Printable name badge labels

For name badge labels, use Avery® 5395 or a compatible sheet: 2 1/3″ × 3 3/8″ labels, 8 per US Letter sheet. 2 1/3″ × 3 3/8″, 8 per sheet: badge-sized, with room for a large first name and a second line. Edit the pre-filled design below and download a PDF that prints at 100 %.

Updated October 24, 2026 · measurements from the gLabels template database

Avery 5395 · 2 1/3″ × 3 3/8″ · 8 per sheet

Avery 5395: 2 1/3″ × 3 3/8″ labels, 8 per US Letter sheet, drawn to scale. Click a label to start printing there and skip labels you already used.

Same label on every position One label per row (mail merge)

1. Paste your list (first row = column names)

In Excel, Google Sheets or Numbers: select the cells with the header row, copy, and paste here. The sample rows are replaced.

.csv or .txt free · Excel .xlsx with Pro

Insert a column:

2. Label layout (text and {Column} placeholders, one line each)

Text auto-fits at 27.8 pt (smallest label).

Print at 100% / Actual size, not “Fit to page”. Paper: US Letter (8.5 × 11 in).

Blank template PDF

Font, style, colours, start position and printer offset

Font

Size (pt, 0 = auto)

Align

Vertical

Style

Text

Accent

Bold first line Bold everything Print label outlines (for plain-paper tests)

Start at label

Printer offset → (mm)

Printer offset ↓ (mm)

Print the alignment test sheet on plain paper, hold it over a label sheet, and nudge: positive moves everything right / down.

Pro, one payment, no subscription:

Unlimited mail merge rows and sheets
Open .xlsx files directly
QR codes and Code 128 barcodes
Serial numbering
Your logo or image on every label
Saved designs
Saved printer calibration
No credit line

The best sheet for name badge labels

Stick-on name badges for conferences, meetups and volunteer events, printed from the attendee list. Avery 5395 puts 8 labels on one US Letter sheet in 2 columns and 4 rows, which is why it is the default for name badge labels here.

Each label is 3 3/8″ (85.7 mm) wide and 2 1/3″ (59.3 mm) tall, with a 9/16″ (14.3 mm) top margin and a 11/16″ (17.5 mm) side margin on the sheet. The longest line of the first sample row, “Harbor Health”, has 13 characters; at 10 pt one label holds about 13 lines of 46 characters, at 8 pt about 16 lines of 58.

Compared with 5395: Avery 8395 has the same label area and the same count per sheet and Avery 5164 has 1.7× the label area and 6 instead of 8 labels per sheet. Pick the larger labels when your attendees need bigger type, the smaller ones when you print many.

Recommended sheets for name badge labels

Label sheets that fit name badge labels, best first
Sheet	Label size	Per sheet	Why it fits
Avery 5395	2 1/3″ × 3 3/8″	8	2 1/3″ × 3 3/8″, 8 per sheet: badge-sized, with room for a large first name and a second line.
Avery 8395	2 1/3″ × 3 3/8″	8	The same badge layout for inkjet printers.
Avery 5164	3 1/3″ × 4″	6	3 1/3″ × 4″, 6 per sheet, for bigger badges with a company line.

Wording ideas for name badge labels

Sample text you can paste into the designer; keep each line short enough for a 2 1/3″ × 3 3/8″ label.

Hello, my name is {Name}
{Name} · {Company}
Volunteer
Speaker
Ask me about composting

Tips for printing name badge labels

Put the first name in the largest type: people read badges from about a metre away.
Print a few blank badges with only the event band for walk-ins and handwritten names.
Sort the attendee list by last name so the check-in table can find badges quickly.
Avoid putting badges on delicate fabrics like silk or suede; adhesive can leave marks.

How many sheets for your attendees

One label per attendee. For 80 attendees on Avery 5395 you need 10 sheets, with no label left over.

Attendees	Labels	Avery 5395 (8/sheet)	Avery 8395 (8/sheet)	Avery 5164 (6/sheet)
24 attendees	24	3 sheets	3 sheets	4 sheets
80 attendees	80	10 sheets	10 sheets	14 sheets
200 attendees	200	25 sheets	25 sheets	34 sheets

Sheets, sizes and guides for name badge labels

Templates for name badge labels

Avery 5164 template

Compare sizes and counts

Step-by-step guides

Frequently asked questions

What size are name badge labels?

LabelGrid's default for name badge labels is 2 1/3″ × 3 3/8″ (Avery 5395, 8 per sheet). Other sheets that fit: Avery 8395 at 2 1/3″ × 3 3/8″ (same size, different code) and Avery 5164 at 3 1/3″ × 4″.

How many name badge labels fit on one sheet?

8 on Avery 5395, 8 on Avery 8395 and 6 on Avery 5164. For 200 attendees at 1 label each you need 25 sheets of Avery 5395.

Can I print name badge labels from a spreadsheet list?

Yes. Switch the designer to merge mode, paste your rows with a header (Name and Company) and each row becomes one label; placeholders like {Name} pull the values in. The free version prints one full sheet per list.

Why do my name badge labels print out of line?

Check the print dialog first: “fit to page” or any scale other than 100 % shrinks the sheet, and the labels drift. Choose “Actual size” or 100 % scale, the right paper (US Letter) and no “fit to page”. If every label is off by the same amount, use the printer offset in the designer to nudge the whole sheet.