Free template for OnlineLabels OL400 labels
OnlineLabels OL400 labels are 5 1/2″ × 8 1/2″ (139.7 × 215.9 mm), 2 per US Letter sheet in 1 column and 2 rows. Type your shipping addresses into the OL400 template below and download a PDF that prints aligned at 100 % scale, or get the blank OL400 PDF.
Updated · measurements from the gLabels template database
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In Excel, Google Sheets or Numbers: select the cells with the header row, copy, and paste here. The sample rows are replaced.
Text auto-fits at 24.5 pt.
Print at 100% / Actual size, not “Fit to page”. Paper: US Letter (8.5 × 11 in).
Free prints one full sheet.
Font, style, colours, start position and printer offset
Print the alignment test sheet on plain paper, hold it over a label sheet, and nudge: positive moves everything right / down.
Pro, one payment, no subscription:
- Unlimited mail merge rows and sheets
- Open .xlsx files directly
- QR codes and Code 128 barcodes
- Serial numbering
- Your logo or image on every label
- Saved designs
- Saved printer calibration
- No credit line
Pro tools
OnlineLabels OL400 size, margins and layout
| Label size | 5 1/2″ × 8 1/2″ (139.7 × 215.9 mm) |
|---|---|
| Labels per sheet | 2 (1 across × 2 down) |
| Sheet | US Letter, 8 1/2″ × 11″ |
| Corners | square |
| Margins (top, bottom, left, right) | 0″, 0″, 0″, 0″ |
| Gaps (columns, rows) | —, none |
| Sheet covered by labels | 100 % |
| Checked against | Size, count and margins match OnlineLabels' published template (checked 2026-10-24) |
How the OnlineLabels OL400 sheet is laid out
The 1 column and 2 rows of OnlineLabels OL400 labels are centred: 0″ of backing at each side, 0″ at the top and bottom.
No gaps at all: every OL400 label touches its neighbours, so keep an inner margin of 1/4″ and avoid full-bleed colour.
The 0″ side margin is inside the roughly 6 mm many printers cannot reach, so edge-to-edge colour on the outer OL400 columns may print short.
Labels cover 100 % of the page.
Microsoft Word "New Label" settings for OnlineLabels OL400
Type these into Mailings › Labels › Options › New Label if Word does not list OL400. Metric Word asks for cm: multiply by 2.54.
| Word field | Inches |
|---|---|
| Top margin | 0″ |
| Side margin | 0″ |
| Vertical pitch | 5.5″ |
| Horizontal pitch | 8.5″ |
| Label height | 5.5″ |
| Label width | 8.5″ |
| Number across | 1 |
| Number down | 2 |
| Page size | Letter |
How to make OnlineLabels OL400 labels in Word
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In Mailings › Labels › Options, look for OL400 under "OnlineLabels". If it is missing, click New Label and name it OnlineLabels OL400.
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Enter the OL400 numbers from the table: 0″ top, 0″ side, 1 across, 2 down, page US Letter.
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Click OK and New Document: Word draws 2 cells, one per OL400 label. Keep text 1/4″ inside each cell.
Sheets with the same layout as OnlineLabels OL400
6 sheets from Avery and Uline match the OL400 size, count and margins within 0.5 mm, so they are OL400-compatible.
Other brands with the OL400 layout
Codes near OL400 that are not the same sheet
OL394, OL395, OL421 and OL425 are next to OL400 in OnlineLabels' numbering but are different sheets; use their own template.
| Code | Label size | Per sheet | Compared with OL400 |
|---|---|---|---|
| OnlineLabels OL394 | 2″ × 4 1/2″ | 5 | 81 % less label area, 3 more per sheet |
| OnlineLabels OL395 | 4 3/4″ × 6.78″ | 2 | 31 % less label area, same count, different margins |
| OnlineLabels OL421 | 1 11/16″ × 2 1/8″ | 15 | 92 % less label area, 13 more per sheet |
| OnlineLabels OL425 | 3 1/2″ × 8 1/2″ | 3 | 36 % less label area, 1 more per sheet |
How many OL400 sheets for your list
120 shipping addresses take 60 sheets of OL400 exactly.
| Labels | Sheets | Spare |
|---|---|---|
| 25 | 13 | 1 |
| 50 | 25 | 0 |
| 100 | 50 | 0 |
| 150 | 75 | 0 |
| 250 | 125 | 0 |
| 500 | 250 | 0 |
How much text fits on an OnlineLabels OL400 label
At 10 pt an OL400 label holds about 32 lines of 120 characters: room for a full shipping block, a packing list or a page of notes, so larger type (14 pt gives 23 lines) is usually the better choice. Helvetica estimates with a 0.056″ inner margin; the tool shrinks text that does not fit. The OL400 labels run to the paper edge, where most printers cannot print, so keep text 1/4″ from the outer edges.
| Font size | Lines | Characters per line |
|---|---|---|
| 7 pt | 46 | 172 |
| 8 pt | 40 | 151 |
| 10 pt | 32 | 120 |
| 12 pt | 26 | 100 |
| 14 pt | 23 | 86 |
Printing OnlineLabels OL400 labels straight
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Download the PDF from the tool (or the blank OL400 template) and use US Letter paper: on A4 (6 mm narrower, 18 mm taller) the OL400 rows drift down the page.
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Print at 100 % / Actual size; "Fit to page" shrinks about 3 % and moves the bottom OL400 row by roughly 8.4 mm.
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Test on plain paper, hold it against an OL400 sheet to the light and enter any offset in mm in the tool.
Where the OnlineLabels OL400 numbers come from
The OL400 size, count and margins match OnlineLabels' published template (checked 2026-10-24). Other geometry: gLabels template database (online-templates.xml). LabelGrid is not affiliated with OnlineLabels; "OL400" only names the sheet this template fits.
Frequently asked questions
What size is OnlineLabels OL400?
OnlineLabels OL400 labels are 5 1/2″ × 8 1/2″ (139.7 × 215.9 mm), 2 on a US Letter sheet (8 1/2″ × 11″) in 1 column and 2 rows. Corners are square. Together they cover 100 % of the sheet.
Are OnlineLabels OL400 and OL395 the same?
No. OnlineLabels OL400 is 5 1/2″ × 8 1/2″, 2 per sheet; OnlineLabels OL395 is 4 3/4″ × 6.78″, 2 per sheet (31 % less label area, same count, different margins). An OL400 template will not line up on OL395 sheets.
Which Avery template fits OnlineLabels OL400?
Avery 5126 (or one of the 4 other Avery codes with this layout, such as 5526, 8126, 15516 or 18126) has the same 5 1/2″ × 8 1/2″ size, 2-per-sheet count and margins within 0.5 mm, so OL400 is 5126-compatible: an Avery 5126 template prints on OL400 sheets.
What are the margins for OnlineLabels OL400 labels?
Top 0″ (0 mm), bottom 0″ (0 mm), left 0″ (0 mm), right 0″ (0 mm). One column, rows touch; the OL400 pitch is 5 1/2″ down.
How many labels are on an OnlineLabels OL400 sheet?
2: 1 across, 2 down. 100 labels take 50 sheets and 250 labels 125 sheets; set a start position in the tool to use up a partly used OL400 sheet.